This is responsible administrative and clerical work in maintaining basic municipal records and coordinating municipal activities. The City Clerk is the official custodian of municipal documents and acts as liaison between the Governing Body and various departments. An employee of this class has responsibility for a substantial amount of public contact in furnishing information concerning City ordinances and policies. Work is performed under the general direction of the City Governing Body and is reviewed for consistency with city policy and established procedures.

EXAMPLES OF WORK:

● Performs all statutory duties

● Supervises the billing and money collection of the city’s municipal water, sewer and solid waste bills

● Posts City expenditures and receipts. and prepares related reports

● Processes utility connections and disconnections

● Assists in the preparation of the City Budget for the Governing Body and all financial reports

● Establishes the agenda for Council Meetings and records official transactions and proceedings of the meetings

● Maintains minutes of Council Meetings and related reports and correspondence

● Maintains all personnel records. vacation and sick leave records, qualifications and schools, performance reviews

● Prepares monthly and quarterly payroll reports and taxes

● Checks invoices and vouchers for all goods purchased

● Maintains custody of Ordinances and other official records and documents

● Supervises banking and investment transactions

● Issues licenses and permits

● Keeps corporate seal of the City and is authorized to administer Oaths

● Collects all Municipal revenues

● Prepares and checks special assessment rolls

● Assists in the preparation of major plans for other City departments, refer to Budget; receives and responds to public inquiries and complaints

● Furnishes the general public with information on Municipal Ordinances and services

● Input of computer data regarding budgetary program of expenditures, charts of accounts. and vendor numbers

● Supervises office personnel

● Supervises the bidding process on all projects and services

● Supervises the purchasing of supplies for all departments, refer to budget:

● Supervises maintenance of City accounting records

● Prepares necessary reports for accountant before audit

● Delegates workloads to office personnel so all reports and recapitulation work is done

● Performs other related office duties as required

DESIRABLE EXPERIENCE AND TRAINING:

● Considerable knowledge of the regulation, procedures and practices relating to the proceedings of the Governing Body and the custody and publication of official documents

● Considerable knowledge of laws and regulations governing city licensing

● Knowledge of modern business office procedures

● Knowledge of the principles and practices of municipal fund accounting

● Ability to operate an adding machine and typewriter

● Computer experience in billing procedures, word processor, database and spreadsheet

● Knowledge of all city services and related service charges

● Ability to record official transactions accurately

● Ability to establish and maintain effective working relationships with the general public and with other municipal officials and employees

● Graduate of a standard high school or vocational school

● Knowledge of management accounting and mathematics, with some preferred experience background in business or an equivalent combination of training and experience which provides the required knowledge, ability and skills, must be good with public relations and must be willing to attend educational meetings and courses to help educate one for the position